Team Assistant | Careers at SHB

Team Assistant

Description

SHB are growing rapidly and we need a Team Assistant to support the HR Operations Manager and wider team. With the success of our office move and rebrand, we are looking to expand our business support to improve business needs efficiently. You will be part of an innovative, fast-growing and vibrant organisation, who although has been established for 10 years, continues to invest in all aspects. From tech to marketing, recruiting best-in-class talent and hosting market leading events, this is a varied and exciting role!

We are transforming as a company by investing in multiple self-built platforms, growing to streamline our core disciplines, pushing our brand out far and wide and continuously coming up with new and exciting ideas to improve our strategies. This person will have full exposure to the business and how it operates and develops and will be a key player in helping us to achieve our goals.

The ideal candidate will have a hands on and confident attitude and will be ready to get stuck in. You will need to be organised for this role and able to handle chaotic scenarios, especially when leading up to events.

What we're looking for

Responsibilities but not limited to:

 

HR

  • Collating expenses receipts from staff and populating the spreadsheet
  • Uploading expenses receipts and spreadsheet to QBO’s for SHB accountants
  • Sending onboarding documents to new starters
  • Creating New users on Salesforce HR, uploading and maintaining employee records
  • Writing job specs and setting up interviews
  • Overseeing AML checks using a third party platform

 

Events & Marketing

  • Collating guest details and managing RSVP’s for all events
  • Assisting with the liaising with suppliers for branding, printing, marketing, venues, caterers, insurers
  • Liaising with charities on fundraising initiatives
  • Attending site visits for potential venue hire with Ops & Marketing team
  • Updating the website with new content
  • Bringing new ideas to the table on events that we can get involved in and/or host

 

Office Management

  • Processing the weekly grocery shop
  • Ensuring the stationary cupboard is stocked up and placing orders
  • General order of the office and maintaining a tidy space for employees to work
  • Assisting with IT – replacement of phones/laptops, liaising with Head of Technology and IT Medics
  • Diary management for the Marketing & Operations and Lease Advisory team
  • Making reservations on behalf of the Marketing & Operations and Lease Advisory team
  • Diarising internal company-wide meetings and events

Salary & Benefits

Skills:

  • Confident using Office 365
  • Experience in an administrative role
  • Some knowledge of HR and Operations would be preferred but is not essential

 

Company benefits:

  • Internal referral fee for new hires
  • £20 Gym membership to state of the art Gym in Covent Garden
  • Private Healthcare
  • Access to annual one-to-one health assessment and coaching with LiveSmart
  • Laptop & Mobile
  • Cycle to work scheme
  • Annual incentive trips abroad
  • Additional maternity and paternity benefits
  • 25 days holiday (plus bank holidays)
  • Competitive salary
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